Administrative Officer

Elaine Stewart MP for Ayr, Carrick and Cumnock is recruiting an organised and reliable Administrative Officer to support the day-to-day running of the constituency office.

The role is office-based in Ayr and remote/hybrid working will not be considered. The contracted core hours will be 25 hours per week.

Key Responsibilities

• Assist with office budget administration and monitor expenditure.

• Maintain office systems and procedures.

• Ensure MP’s diary is organised and coordinated with parliamentary office in Westminster

• Support appropriate office security arrangements.

• Build positive relationships with staff constituents, and external community stakeholders.

• Assist the MP and team in responding to correspondence and day-to-day issues.

• Help ensure the constituency office is organised and appropriately equipped.

• Provide general administrative support to the MP and office team.

• Support basic HR administration, including contracts and holiday records.

Key Skills

• Experience of administrative and office support work.

• Good organisational and time-management skills.

• Ability to manage a varied workload and meet deadlines.

• Good written and verbal communication skills.

• Good financial and administrative skills, including budget monitoring.

• Ability to handle sensitive information professionally and confidentially.

• Proficient in standard Microsoft Office applications, including Excel.

Desirable Skills

• Knowledge of Parliamentary systems, procedures and processes.

• Experience in a political, public sector, or similarly fast-paced environment.

• Experience of handling confidential information.

• Experience of dealing with members of the public and external organisations.

• Sympathetic with the aims and values of the Labour Party.

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members' Staff Verification Office (MSVO). See the MSVO guidance page for further information.

Interview/Start Dates

Please note that we will review applications as they come in and reserve the right to make an appointment before the closing date if a suitable candidate is found. 

Security Clearance will need to be completed upon appointment. 

Application Details

Please submit:

• A CV (no more than two pages), with full employment history, and including a telephone number and email address  

• A covering letter (no more than one side of A4) setting out why you want the job and how your experience and skills are relevant to it

• Details of two referees, including one from your current or most recent employer (if applicable).