Office and Administration Manager (Maternity Cover Fixed Term)

We have a vacancy for a maternity cover for the post of Office and Administration Manager. This is a full time fixed term post which will run from approx. 5th of January 2027 for a period of 7 months until 31st of August 2027. Part time will be considered for the right candidate. The job holder will be based in our Glasgow office and will work as part of a team providing general office administration and management including HR Admin support. 

Key Responsibilities:

• To provide general office management; you will manage the Admin Team and assist them when required in matters such as ISO and SMAS admin support.
• Providing general administrative support for the Glasgow office. This will include Operations, Customer Care, Billing, Accounts and Legal Teams.
• Oversee the daily operation of the Glasgow office, the job holder will be the main contact for the team in relation to any issues which may arise with the working environment.
• Provide administration support for the Director of HR and Governance including recruitment process by placing job adverts, scheduling interviews, preparing offer letters and general administrative systems support.
• Liaise with the landlord, cleaners and any building maintenance suppliers to discuss work required and keeping the relevant internal team members informed of progress.
• Monitor and manage operational office budgets for the Glasgow office including tracking expenses and identifying cost-saving opportunities.
• Ensure compliance with Health and Safety regulations following guidance and processes.
• Plan and organise business events including organisation of travel and accommodation.
• Any other tasks that may be asked of the role from time to time.

To be successful in this job the job holder should have:

• Strong organisational skills ensuring tasks are undertaken and deadlines are met.
• A good working knowledge of Gmail, MS Word and Excel.
• Good interpersonal and communication skills.
• Experience of HR Administration process and systems would be an advantage but not essential.

​Benefits

• Competitive salary, based on experience.
• Incentive scheme.
• Contributory company pension scheme.
• Private health insurance scheme (opt-in basis).